Tag Archives: MS Word

MS Word Tip: Pagination and Breaks

Tip_pushpinOur favorite Word guru, Dorothy Skans, has retired, but we know she wouldn’t mind us sharing another one of her MS Word tips. This one deals with pagination and page breaks.

The Rule of Thumb: If you use the options available in Word, there are few instances when you should insert a manual page break.

Here’s the full write-up.

Turn what on?

Field shading, that’s what. In Microsoft Word.

Why?

So you don’t inadvertently type over automatic numbering. So anyone else that might be working in that document won’t inadvertently type over auto numbering.

Help spread the word . . . it’s the smart way to work on Word documents.

To activate field shading:

  • Click the Office button (2007) or the File tab (2010, 2013)
  • Click on Word Options (2007) or Options (2010, 2013)
  • Click Advanced
  • Scroll down to the Show document content group
  • Change the Field shading: window to Always

Are styles important? Duh!

Microsoft Word wizard Dorothy Skans (Parsons Brinckerhoff), shares a thing or two about MS Word styles (version 2007).

Actually styles are, without a doubt, the most important tool in MS Word. Every single thing you do in Word has a style attached. However, for many of you, that style is often “Normal.” Unfortunately, that is the least useful style when creating any document that involves multiple types of formatting.

Every time you manually add bold, italics, font size, numbering, etc., you are slowing your production down. If you take the time in the beginning to create a style for each different type of formatting, you are only one click away from applying that style.

Here are some tips to make it easy to get in the habit of using styles always. Continue reading →