Mastering AI Prompting: Maximizing Efficiency for A/E/C Administrative Professionals

Part 1 of a 4-part series on AI topics for the SDA Seattle Chapter

Artificial Intelligence (AI) is becoming an essential tool in the architecture, engineering, and construction (A/E/C) industry, streamlining administrative workflows and enhancing efficiency. However, the quality of AI-generated responses depends on how well we communicate our needs. Poor prompting can lead to vague, inaccurate, or time-wasting results, while effective prompting ensures clarity, relevance, and actionable insights. Learning to craft well-structured prompts is a crucial skill for administrators managing complex projects, contracts, and communications.

SDA members Carrie Hubbard and Justin Hoff lead us in this roundtable discussion, building on our successful August 2024 introduction to AI in administrative tasks. This focused roundtable will dive deep into the essential skill of prompt engineering. Learn how to effectively communicate with AI tools to achieve precise, relevant, and time-saving results for your A/E/C administrative workflows.

Mastering AI prompting is crucial for administrative professionals in the A/E/C industry because:

• Enhanced Productivity: Well-crafted prompts save time and improve the quality of AI-generated content for contracts, reports, and project documentation.
• Reduced Frustration: Understanding how to communicate effectively with AI tools eliminates the trial-and-error process that wastes valuable time.
• Competitive Advantage: As AI becomes increasingly integrated into industry workflows, proficiency in prompt engineering gives you and your firm an edge in efficiency and innovation.

What You’ll Learn:

• The fundamental principles of effective AI prompting, including clarity, specificity, context, and structure.
• Practical techniques like role-based prompting to obtain professionally relevant responses.
• How to properly structure your requests to get perfectly formatted outputs for A/E/C documentation.
• Tips and tricks for refining prompts, correcting mistakes, and building an effective “conversation” with AI tools.
• Real-world examples of good and bad prompts specific to A/E/C administrative tasks.

Who Should Attend: This roundtable is designed for all administrative professionals in the architecture, engineering, and construction industry, including:

• Administrative assistants and coordinators
• Project administrators
• Office managers
• Document control specialists
• Contract administrators
• Executive assistants
• Any A/E/C professional looking to enhance their AI skills

Why Attend?

In an industry where precision and efficiency are paramount, learning to properly communicate with AI tools is becoming as essential as mastering traditional software. This interactive session provides not only expert guidance on prompt engineering but also the opportunity to share experiences, ask questions, and learn from peers during the roundtable discussion. Don’t miss this chance to develop a skill that will increasingly define administrative excellence in the A/E/C industry.

Join us on March 6th for this first installment in a four-part series on AI for A/E/C administrators and start getting more precise, efficient, and useful results from AI today!

Event Information

• Date & Time: March 6, 2025 from 12pm – 1pm (Pacific)
• Duration: 1 Hour
• Platform: Virtual via Zoom
• Cost: $0 for SDA Seattle members; $10 for SDA members of other Chapters; $20 for Non-Members

Register / purchase tickets via the blue buttons below. Please note the tiered pricing. One registration needed per location (within same office). Attendees of the live event will receive a Certificate of Attendance and a link to the recorded session. (SDA focus area: Office Administration). Cancellations 1-3 days prior to the program and no-shows will not be offered a refund. If no tickets are available, registration has closed for this program.

Moderators: Carrie Hubbard, CDFA and Justin Hoff, CDFA